Seven reasons businesses hand their payroll to Arc
Payroll is one of those critical functions that may not directly increase sales — but carried out poorly, it costs you money, time and trust. Here is what changes when Arc takes it on.
Experience & Expertise
A payroll practice built from a KPMG business services background and running independently since 2005 — grounded in Botswana employment, contract and tax law, and delivered on SAGE VIP as an accredited Business Partner.
Accuracy
Every payroll runs through a double-review system. Mandates are input, reviewed by our team, then returned to you as an audit trail or variance report for sign-off — so errors are caught before anyone is paid.
Compliance
Keeping up with Botswana's legislative requirements is difficult when it isn't your core business — and inexperience is no defence against penalties. Compliance becomes our responsibility, backed by working relationships with BURS, financial institutions, medical aids and pension funds.
Your people. Your payroll.
Our expertise.
Andrea Sheridan · Founder, Arc (Pty) Ltd
Confidentiality
Each payroll is treated as unique and strictly confidential. Sealed, customised payslips and encrypted salary transfers — and salary data that no longer sits on an internal server where it can be viewed, tampered with or leaked.
Continuity
No costly handover when a payroll administrator resigns, no re-inducting anyone on how the system works. We deliver month after month without interruption, and retain your historic records for internal audits and tax clearance.
Efficiency
In-house payroll demands more time as your staff grows — time taken from the work that actually grows the business. Outsourcing frees that time back, and often saves a full headcount.
Personal Service
You will not be routed through a call centre or handed a ticket number. You deal directly with the people who run your payroll — flexible in approach, open and friendly in communication, taking ownership and accountability for your payroll from the first run to the last.
What we take off your plate
Arc offers payroll services to small, medium and large businesses across a wide range of industry sectors — banks, manufacturing, insurance, mining and exploration, NGOs and professional services firms.
Outsourced payroll solutions
The full monthly cycle, run end to end and delivered on time.
- Monthly payroll administration and processing of input
- Package structuring and employment contracts
- Deliverable packs: salary transfers, reports, payslips, third-party remittance schedules and journals
- Electronic and encrypted salary transfers
- Advice on salary structuring, contracts of employment and staff policies
- Calculating retrenchment packages and managing employee benefits
- Manual or electronic salaries journals and management reports
- Formal and informal feedback on compliance, risk and internal controls
Leave administration
- Calculation of daily rates and leave pay
- Processing leave transactions across the various leave types
- Leave history records and leave transaction reports
- Design of leave management systems and policies
Tax year end & statutory services
- Consolidation and preparation of tax year end statutory certificates
- Processing of PAYE payments and tax reconciliations
- Third-party payment reports and integration to financial institutions
Specialised reporting
Beyond the standard reports included in your monthly pack:
- Once-off speciality reports and data extracts
- Organisation-specific reporting requirements
- Mail merges for customised letters
- Customisation of payroll reports and payslips
Systems integration
Importing information from third-party attendance solutions, creating non-standard general ledger and HR extracts, and customised GL integration into your finance system.
Payroll audits
The assurance that your payroll holds no ghost employees and that employees are not sharing bank accounts. We examine your payroll data and report on:
- Duplicate bank details
- Missing tax registration numbers
- Errors with national ID numbers
Payroll consulting
- Creating methods of calculation
- Payroll process training for your team
- General processing support
- Annual printing and systems archive